Human Resource Administrative Coordinator

Full-time: 40 hours per week (Monday – Friday 8 am – 4:30 pm)
Primary Team Leader: Vice President of Human Resources
FLSA Classification: Non-Exempt, Full Time, Benefits Eligible
Direct Reports: None

JOB SUMMARY: The Human Resource Administrative Coordinator will perform administrative tasks and services to support effective and efficient operations of the affiliate’s human resource department.  

RESPONSIBILITIES:

  • Maintain strong working knowledge of Habitat for Humanity Kansas City’s policies.
  • Establish good business relationships with all employees, management and other departments.
  • Maintain accurate and up-to-date human resource files, records, and documentation.
  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
  • Maintain the integrity and confidentiality of human resource files and records.
  • Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provide clerical support to the HR department.
  • May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
  • Maintain all applications, resumes, and inquiries with regard to any open positions.
  • Conduct or assist with new hire orientations and onboarding.
  • Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events and holiday parties.
  • Place employment ads when needed utilizing various resources.
  • Assist new employees with online forms in Paylocity system.
  • Schedule screening appointments for new hires.
  • Prepare and maintain employee files.
  • Update and maintain employee contact list in Excel.
  • Special projects and other duties, as requested.

QUALIFICATIONS, EDUCATION AND EXPERIENCE:

  • Associate or Bachelor’s degree in human resources or a related field preferred.
  • 1-3 years of experience in human resources preferred.
  • General knowledge of employment laws and best practices.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite software.
  • Commitment to Habitat’s housing ministry goals.
  • Ability to work independently with self-directed priorities and work as part of a team.
  • Ability to relate to people of different races, faiths, and income levels.
  • Excellent telephone etiquette.
  • Ability to multi-task, with excellent time management skills and follow through.
  • Ability to work with volunteers, board members, staff, committees, homeowners and general public.

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB: 

The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to talk or hear. The employee is frequently required to sit for extended periods of time at a desk or computer workstation. The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

GENERAL

We value our employees’ time and efforts. Our commitment to your success is demonstrated by our competitive compensation (commensurate with experience). 

We work to maintain the best possible environment for our employees and strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning, and culture.

To Apply

Please email cover letter and resume to applicants@habitatkc.org.

EOE