Administrative Coordinator

Full-time: 40 hours per week (Monday – Friday 8 am – 4:30 pm)

Primary Team Leader: Human Resource Director

FLSA Classification:  Non-Exempt, Full Time, Benefits Eligible

Direct Reports: None

 

JOB SUMMARY: The Administrative Coordinator is an integral part of the affiliate providing general office oversight and administrative office support.

General Operations

  • Knowledgeable in every area of Habitat KC
  • Assist in efficient operation of Habitat KC office
  • Receive and screen visitors and/or telephone calls, providing general and detailed information regarding Habitat for Humanity of Kansas City’s programs, skillfully handle complaints and requests before referring specific calls to department staff
  • Manage all mail to include incoming and outgoing, overnight mail and messenger services
  • Assist all departments in promotion of Habitat for Humanity of Kansas City events and promotions
  • Maintain office supplies, toner cartridges, paper, etc
  • Complete and coordinate efficient action in passing on of communications, memos, faxes, messages, etc
  • Establish, organize and maintain archive files
  • Maintain supplies of coffee, soda, kitchen, and restroom supplies
  • Manage cleaning company and office cleanliness
  • Travel arrangements for all personnel – airline, hotel, rental cars
  • Schedule staff and management meetings

Executive Director

  • Schedule and maintain appointment calendar
  • Notify Board members and staff of upcoming meetings or changes in calendar
  • Coordinates preparation for Board meetings, including packet and catering
  • Special projects and other duties, as requested

Human Resources

  • Maintain strong working knowledge of Habitat for Humanity of Kansas City’s policies.
  • Establish good business relationships with all employees, supervisors and other departments.
  • Assist in creating and implementing new policies for Habitat for Humanity of Kansas City.
  • Maintain working knowledge of Human Resources regulations and benefit offerings; assist with questions as needed.
  • Maintain all applications, resumes, and inquiries with regards to any open positions.
  • Place employment ads when needed utilizing various resources.
  • Assist new employees with online forms in Paylocity system and conduct new employee orientation as needed.
  • Set screening appointments for new hires.
  • Prepare employee file for each new hire.
  • Update and maintain employee contact list in Excel.
  • Special projects and other duties, as requested.

 

QUALIFICATIONS, EDUCATION AND EXPERIENCE:

  • Associates degree (A.A.) or equivalent combination of education and experience
  • Secretarial or office management skills required, Type 50-60 wpm
  • Ability to format, edit, revise, proofread or create reports, agreements, agendas, contracts or tables
  • Commitment to Habitat KC’s housing ministry goals
  • Strong attention to detail and ability to maintain complete confidentiality of records
  • Ability to work independently with self-directed priorities and to work as part of a team
  • Ability to relate to people of different races, faiths, and income levels.
  • Excellent computer skills, proficiency in Word and Excel
  • Excellent telephone etiquette
  • Ability to multi-task, with excellent time management skills and follow-through
  • Ability to work with volunteers, board members, staff, committees, homeowners and general public
  • Ability to maintain composure and a positive attitude when dealing with difficult callers or visitors
  • Demonstrate compassion and professionalism in all interactions with the public

 

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB:

The physical demands described here are representative of those that must be met by th employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is regularly required to talk or hear. The employee is frequently required to sit for extended periods of time at a desk or computer workstation. The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation (commensurate with experience).  We work to maintain the best possible environment for our employees and strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning, and culture.

To Apply:

Please email cover letter and resume to applicants@habitatkc.org.

EOE